Groups File Access Documentation

Setup


Installation


Backup

Back up your WordPress installation files and database.


Install and activate the Groups plugin

If you have not done so already, install and activate the Groups plugin.

To install it automatically:

Log in on your site with your administrator account. From your Dashboard, go to Plugins > Add New, input “Groups” (without the quotes) in the search field located besides the “Search Plugins” button, click the button and locate the Groups plugin by itthinx in the results.

Click the “Install Now” link for that plugin and confirm that you want to install the plugin.

Once the plugin has been downloaded and installed, confirm that you want to activate it.

To install it manually:

You can also download the Groups plugin to install it manually. Visit the Groups plugin page and locate the download link.

Once you have downloaded the plugin, go to Plugins > Add New > Upload and click the “Browse…” button to select the plugin’s zip file and click on the “Install Now” button.

After you have installed the Groups plugin, proceed to activate it.


Install and activate the Groups File Access plugin

Add the new plugin you have received and activate it:

Go to Plugins > Add New > Upload and click the “Browse…” button to select the plugin’s zip file, usually groups-file-access-x.y.z.zip (x, y and z are the plugin’s current version numbers).

After that proceed to activate the plugin.


Setup


  1. Make sure that you have followed the installation instructions.
  2. Check the settings on the Groups > File Access page and adjust them if needed. The options are fully documented on the page.
  3. If your setup is adequate, you can manage files controlled by the plugin on the Groups > Files page.
  4. Use the shortcodes provided by the plugin to embed download links for group members on your pages or posts.


Serving large files

If you want to serve large files, you might need to adjust your php.ini.

For example, to serve files up to 128M:

upload_max_filesize = 128M
post_max_size = 129M
max_execution_time = 300


See also:


Cleaning up after tests

The plugin provides two data deletion option on the Groups > File Access admin screen. The Groups plugin must be activated for these to take effect.

If the upload folder is deleted while the Groups File Access plugin is activated, deactivate and reactivate the plugin.


Links

Information and examples are available on the plugin page and the documentation pages:

Groups File Access

Groups


Update


If you have received or downloaded an updated version of the Groups File Access plugin, follow these instructions to update it:


Backup

Back up your WordPress installation files and database.


Upgrade to the new release

Upgrading requires to replace the plugin.

IMPORTANT! Make sure that none of the data deletion options are checked on the Groups > File Access page:

  • DO NOT CHECK “Delete plugin data when the plugin is deleted?”
  • DO NOT CHECK “Delete all Groups File Access plugin data when the plugin is deactivated?”

To update, the plugin must be deactivated, deleted and the new release uploaded and activated. These are the steps involved:

  1. Go to Plugins > Installed Plugins, click “Deactivate” on the “Groups File Access” plugin, then click “Delete” to remove it.
  2. Go to Plugins > Add New > Upload and click the “Browse…” button to select the new release’s zip file, and click on the “Install Now” button. After it has been installed, activate the plugin.

Please follow the Support guidelines.

Premium Support is available for customers in the Forums.